System Administration Groups

User Groups

User groups are used in the system to enable privilege and approver management.

There are 2 main types of Groups: Approver Groups and System Management Groups.

Approver Groups

Approve access or credentials. These groups do not require a role. Additionally, approvers can add other approvers to their groups. They are described in more detail here: Approver Groups.

System Administration Groups

These groups are essential for managing and configuring the AccessNow system. They require an assigned Role to grant them necessary system privileges. Additionally, they can also serve as Approver User Groups.

System Administration Groups can also serve as Approver Groups in workflows.

Examples of System Administration Groups include:

• System Administrators: Responsible for overarching system management and configuration tasks.

• Installers: Handle installation and setup processes within the system.

Assigning roles to these groups ensures smooth administration and operation of the system.

A system management group consists of:

• Role - Assigning a role is essential for the system administration group as it determines the privileges users in that group have. Role names are usually very similar as the names of the groups. Some examples include: "System Administrators," "Site Manager," "Workflow Managers," etc.

• Users – By adding users to a system administration group, they receive the privileges assigned through the assigned Role.