> For the complete documentation index, see [llms.txt](https://help.security.gallagher.com/knowledge-hub/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.security.gallagher.com/knowledge-hub/accessnow-user-guide/workflow-creation/creating-and-managing-workflows/workflow-management/workflow-version-management.md).

# Workflow Version Management

Workflow versioning is beneficial for creating, storing, and managing multiple iterations of the same workflow. It allows for the gradual implementation of changes without disrupting ongoing processes.

## Version History 

 To access workflow versions:

{% stepper %}
{% step %}

### Go to Workflow Builder module 

Click on the Workflow Builder menu item.  
{% endstep %}

{% step %}

### Select a workflow record

It opens a sidebar with workflow details.  

**Version History** is available in the sidebar. The version number is displayed in the Version column in the workflow details sidebar. 
{% endstep %}
{% endstepper %}

{% hint style="info" %}

## The Padlock icon in the Workflow Version History.

A padlock icon indicates a previously published version that is read-only and cannot be edited. Once published, a version is locked to ensure production workflow versions remain unchanged.
{% endhint %}

<figure><img src="https://3605010251-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FHOxYzVrszbXcNBUauC0e%2Fuploads%2F3NAObohzdr9cyQ3Ztk7z%2Fimage.png?alt=media&amp;token=b774009b-d494-4c2c-b6de-a6b5db91e2c6" alt=""><figcaption></figcaption></figure>

## Creating a new workflow version&#x20;

To create a new workflow versions:

{% stepper %}
{% step %}

### Go to Workflow Builder module&#x20;

Click on the Workflow Builder menu item. &#x20;
{% endstep %}

{% step %}

### Select a workflow record

It opens a sidebar with workflow details. **Version History** is available in the sidebar.&#x20;
{% endstep %}

{% step %}

### Under the Version History section, select Create Copy

In the **Actions** column, click the **three dots** icon and select **Create Copy**. This generates a new version of the selected workflow, each receiving an incremental version number.The new version can be modified independently, leaving other versions, including the published one, unaffected.

<div data-with-frame="true"><figure><img src="https://3605010251-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FHOxYzVrszbXcNBUauC0e%2Fuploads%2F1Ip2jD68YnuIPWchVgdB%2Fimage.png?alt=media&amp;token=92116dfe-6eaf-4e0f-887c-7f2ec8478755" alt="" width="563"><figcaption></figcaption></figure></div>
{% endstep %}
{% endstepper %}


---

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