What is resource booking?
Resource booking is the part of the Kenai dashboard where you reserve a shared workplace resource before you arrive. Different resources are configured to match the setup at each location, so you book against what your site actually offers and facilities teams get clear visibility of how the space is used.
Resource types
The resource types available depend on how your location is configured. The dashboard groups them on the RESOURCES card:
Desk: on-demand desk reservations for hot-desking environments. Workstations are booked by floor or neighbourhood before arrival, with half-day, full-day, or recurring slots for hybrid work.
IT Service Locker: self-service lockers for collecting, returning, or swapping IT equipment such as laptops and peripherals. Locker slots are booked in advance for collection on arrival, removing help desk queues.
Parking: parking allocation across a location for staff and visitors. Resources are classified by type, including disabled bays, EV spots, and motorcycle parking. Cancelled bookings reopen the space, and usage reporting measures demand.
Meeting & Event Spaces: boardrooms, huddle spaces, and video-conferencing suites reserved by capacity, location, or equipment. Add-ons such as catering and AV setup can be included, no-show bookings are released automatically, and recurring reservations are supported.
Note: these resource types are examples. A site can set up any resources it needs, each with its own booking fields and rules.
How it fits together
Each location is different, so Resource Groups tailor the booking setup per location, giving each one exactly what it requires. Every resource page exposes use-case-specific data fields so the booking matches each scenario: desk pages capture floor and pod, locker pages capture a fault description, meeting pages capture venue and catering needs, and parking pages capture vehicle and document details.
Once resources are configured, a RESOURCES summary tile appears on the dashboard. Bookings today shows the total number of upcoming reservations, and the per-resource tiles (such as DESK TODAY and PARKING THIS WEEK) summarise activity. All reports include your own bookings.
Open a resource from the Resources menu in the sidebar to reach its detail views, organised into tabs:
Logs: usage logs for the resource.
Bookings: upcoming bookings reports.
Analytics: utilisation and pattern analytics, such as bay utilisation over time.
Note: the tabs and views you can see depend on your assigned access role.
Ready to reserve something? See Book a resource.
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