> For the complete documentation index, see [llms.txt](https://help.security.gallagher.com/command-centre/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.security.gallagher.com/command-centre/visitor-management-powered-by-kenai/resource-booking/manage-bookings.md). # Manage and report on bookings Each resource has its own report page in the Kenai dashboard where you review bookings, tailor the columns, filter to a timeframe, save views, and export. Parking adds a second surface, **Logs**, that reports actual on-site vehicle usage rather than the bookings made in advance. This page covers both. For what resource booking is and how the resource types fit together, see [About resource booking](/command-centre/visitor-management-powered-by-kenai/resource-booking/resource-booking-overview.md). ## Open a report Every resource summary tile on the dashboard links to its booking report. 1. On the dashboard home, find the **RESOURCES** card. 2. Select a tile (for example **DESK THIS WEEK** or **PARKING TODAY**) to open that resource's report for today or the current week. The report opens on the **Bookings** tab. Each resource page has tabs for **Logs**, **Bookings**, and **Analytics**. {% embed url="" %} Walkthrough: opening the Desk Bookings report from the dashboard and using its column, filter, date, and export tools. {% endembed %} ## What a booking report shows The **Bookings** tab lists every booking made through the system. The default columns are: * **Reference** * **Person** * **Email** * **Site** * **Event Schedule**: **Date**, **Start**, **End** * **Booking Schedule**: **Date**, **Start**, **End** The footer shows the row count, for example **Rows: 18 Total Rows: 18**. ## Tailor the report The same set of tools sits on every booking report. Use them to shape what the report shows before you export it. {% stepper %} {% step %} ### Set the date range Open the date-range selector at the top right (it shows the current range, for example **Jun 23, 2026 to Jun 30, 2026**). Pick a custom range or a preset: **Today**, **Tomorrow**, **Yesterday**, **This Week**, **Last Month**, **This Month**, or **Next Month**, then **Apply**. Use **Reset** to clear it. {% endstep %} {% step %} ### Choose and arrange columns Open **Columns** to add, remove, and reorder fields so the report shows the information most relevant at the time. Beyond the defaults, parking reports expose fields such as **Classification**, **Status**, **Type**, **Allocation Group**, **Bay Group**, **Parking Lot**, **Parking Section**, **Vehicle Make**, **Model**, and **Registration**. {% endstep %} {% step %} ### Filter the list Open **Filters** to narrow the bookings to what you need. {% endstep %} {% step %} ### Save the view Open **Saved Views** to store the current column, filter, and date configuration so you can restore it later. Use **Save Current View** to keep the current setup, or **Reset to Default** to revert. {% endstep %} {% step %} ### Export the report Use the export control near the top-right toolbar to download the report. Parking reports export in **CSV** or **Excel** format. The selected dates and filters are retained in the export. {% endstep %} {% endstepper %} {% hint style="info" %} **Note**: a search bar and Kenai's **AI Assistant** are available in the report toolbar to help you find bookings. {% endhint %} ## Bookings vs. logs (parking) Parking has two report surfaces, and they answer different questions. * The **Bookings** tab reports on all bookings made through the system, not on the vehicles that have actually arrived and parked on the premises. * The **Logs** tab reports actual parking usage: the physical vehicles entering and taking the spaces configured at the venue. Open the **Logs** tab from a parking report to see the **Parking Logs** page. It has its own columns for the data captured on site, including **Photo**, **Visitor**, **Booking**, **Vehicle (Make / Model / License Plate)**, **Type**, **Mode**, **Host**, **Site**, and **Company**. The same column selector, filters, saved views, search, AI Assistant, date selector, and export tools are available here. To see the booking behind a log entry, select its reference number in the **Booking** column. A **Booking Details** dialog opens, showing fields such as **Booking Reference**, **Assigned Parking Lot**, **Parking Area**, **Classification**, **Allocation Group**, **Bay Group**, **Booking Start**, and **Booking End**. {% embed url="" %} Walkthrough: reporting on the Parking Bookings page, switching to Parking Logs for actual usage, and opening a booking's details from a log entry. {% endembed %} ## Related * [About resource booking](/command-centre/visitor-management-powered-by-kenai/resource-booking/resource-booking-overview.md) * [Understanding the resource booking analytics screen](/command-centre/visitor-management-powered-by-kenai/resource-booking/booking-analytics.md) --- # Agent Instructions This documentation is published with GitBook. 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