Book a resource

To book a resource, open the resource from the dashboard or the Resources sidebar menu, click New Booking, choose your timeslot and dates, check availability, pick a resource from the options shown, and confirm. The flow below uses parking and desks as examples, but the same pattern applies to other resource types. For what each resource type is, see About resource booking.

Before you start

• Resources must already be configured for your location. Once they are, the RESOURCES summary tile appears on the dashboard.

• You can start a booking two ways: the New Booking button on a resource's dashboard tile, or Create on the resource's Bookings page (reachable from the Resources sidebar menu).

Book parking

1

Open the parking booking form

On the dashboard Parkings section, click New Booking. The On-Demand Parking Booking form opens ("Book parking for up to 5 days").

2

Choose a timeslot

Select one of the preset timeslot buttons: Morning (08:00–12:00) or Afternoon (12:00–17:00) for preconfigured half-days, Full Day (08:00–17:00) for open-to-close, or Custom to set the timeframe precisely.

3

Set the dates

Adjust the booking duration. Set the start date in the calendar, then the end date. Available dates are marked by a dotted outline. Parking can be booked a maximum of 14 days in advance, for a maximum duration of 5 days.

4

Set the times

Choose your start and end times using the dropdown menus provided.

5

Add vehicle details

Enter the Vehicle Make, Model, and Registration. Registration is required.

6

Check availability

Click Check Resource Availability to see whether a parking slot is available for your selected times.

7

Pick a space and confirm

Pick your preferred space from the available resource options, shown grouped by parking lot with availability tags. Click Create Booking for Selected Resource to finalise and confirm.

The new booking appears in the Parking Bookings log and under All upcoming bookings on the dashboard.

Walkthrough: booking parking and a desk in the Kenai dashboard, end to end.

Book a desk

Desk booking works the same way. On the dashboard Desks section, click New Booking (or Create on the Desk Bookings page) to open the On-Demand Desk Booking form ("Book desk for up to 7 days"). Choose a timeslot, set the dates and times, then check availability and select a desk.

Book for someone else

You can book a desk on behalf of one or more colleagues:

1. On the desk booking form, check Book for someone else.

2. In Recipient's Email Address, type at least 3 characters to search for employees. You can paste multiple emails separated by commas, semicolons, or spaces.

3. Add each recipient. Multiple employees, including the person making the booking, can be added.

4. Select the required desk from the available resources.

5. Click Create Booking for Selected Resource.

The new bookings appear in the Desk Bookings log, under All upcoming bookings on the dashboard, and on the RESOURCES summary tile.

Related

• About resource booking