Check assets in and out

Reconcile a visitor's declared assets from the Guardian app: check items in when the visitor arrives and out when they leave, so the site always knows what came in and what left. You can also add items that weren't declared, and use the camera with AI to describe an item for you.

Before you start

• Asset declaration must be enabled on the site.

• The visitor must be signed in (they'll appear in the Visitor Log).

Check assets in

Open the visitor, confirm each declared item is present, and complete the check-in.

1

Open the visitor's assets

In the Visitor Log, tap the visitor to open their Visitor Profile, then tap the Assets In tile.

2

Confirm each declared asset

Each declared item shows with a Checked In / Declared toggle. Tap Checked In for every item the visitor has with them (it highlights green).

3

Add the detail (optional)

To capture more, open an item and use Edit Asset: take a photo and tap the AI icon next to Description to have Kenai describe the item for you, then fill in the Identifier and Notes. Tap Save Changes.

4

Add an undeclared item (optional)

For anything not on the list, tap Add Asset, capture a photo and details, then Add Asset.

5

Complete the check-in

With every item marked green, tap Complete Check-In. The visitor's profile then shows the count, for example 3 Checked In.

Check assets out

On departure, reopen the visitor and account for every item: each is either leaving with them or staying on site.

1

Open Assets Out

In the Visitor Log, open the visitor and tap the Assets Out tile. Confirm the Sign Out Visitor? prompt to start sign-out.

2

Account for each item

Under DECLARED ASSETS, mark each item Checked Out (leaving with the visitor) or Still On Site (not produced on exit, shown in red).

3

Add an undeclared item (optional)

For anything the visitor is leaving with that wasn't declared, tap Add Undeclared Asset and capture it.

4

Complete the check-out

Tap Complete Check-Out. The footer tally reflects the outcome, for example 2 Checked Out · 1 On Site.

Edit or remove an item

Use the three-dot menu on any asset row to Edit Asset or Remove Asset. A removed item moves to DELETED ASSETS, where you can Restore it. If you find a missed item after completing a check, reopen the visitor's assets, change the status, and complete again.

Warning: if a visitor can't produce a declared item on exit, mark it Still On Site rather than checking it out, and follow your site's security protocol before concluding the visit. The recorded check is the site's record of what left.