> For the complete documentation index, see [llms.txt](https://help.security.gallagher.com/command-centre/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.security.gallagher.com/command-centre/visitor-management-powered-by-kenai/asset-management/declare-assets.md).

# Declare assets (visitor)

Visitors declare the items they're bringing on site at the kiosk during check-in. Reception or security can also capture an item against a visitor's record from the Guardian app or the dashboard if it wasn't declared on entry. Declaring an asset records what enters the site so it can be verified on exit.

Each asset carries a photo, a **DESCRIPTION**, an optional **IDENTIFIER** (such as a serial number, model number, or asset tag), and optional notes.

## Declare assets at the kiosk

A visitor reaches the **ASSET DECLARATION** screen during kiosk check-in, after confirming their identity and choosing a host.

{% stepper %}
{% step %}

### Open the asset step

Continue through check-in to the **ASSET DECLARATION** screen. It reads "Select or add assets you're bringing for this site visit". If you have nothing to bring, check **I have no assets to declare** and continue.
{% endstep %}

{% step %}

### Add an asset

Tap **+ ADD NEW ASSET** (or **+ ADD YOUR FIRST ASSET** for the first one). Use **TAKE PHOTO** to capture the item, enter a **DESCRIPTION**, and add an **IDENTIFIER (OPTIONAL)** if you have one.
{% endstep %}

{% step %}

### Add it to your list

Tap **ADD TO MY ASSETS**. The item appears under **MY ASSETS**, where you can edit or remove it. Repeat for each item you're bringing.
{% endstep %}

{% step %}

### Declare your assets

Tap the declare button (for example **DECLARE 1 ASSET**) to submit your assets as part of check-in, then finish with **COMPLETE**.
{% endstep %}
{% endstepper %}

{% embed url="<https://app.arcade.software/share/MrIKkuNnfBgmLE8tolie?embed=true>" %}
Walkthrough: a visitor signing in at the kiosk and declaring an asset.
{% endembed %}

{% hint style="info" %}
**Note:** if you've checked in before, you can recall previously captured assets instead of re-entering them.
{% endhint %}

## Capture an asset from the Guardian app

Reception or security can add an item to a visitor's record while checking them in on the Guardian app, including items the visitor didn't declare at the kiosk.

1. Open the visitor's profile from the **Visitor Log** and tap the **Assets In** tile.
2. Tap **Add Asset**.
3. Take a photo, then confirm the **Description** and **Identifier**, and add any **Notes**.
4. Tap **Add Asset** to add the item to the check-in list.

After taking a photo, you can have an item description generated automatically rather than typing it.

## Add an asset from the dashboard

You can also add an asset to a visitor's record from the dashboard's **Visitor Log**.

1. In the **Visitor Log**, click the **Add assets** cell on the visitor's row (or open their existing assets).
2. Click **+ Add Asset**.
3. Add a photo (**Take Photo** or **Choose File**), then crop and **Save** it.
4. Enter a **Description**, **Identifier**, and **Notes**, and set the **Status**.
5. Click **Submit** to save the asset to the visitor's record.

Once an asset is on the record, reception and security verify it and track its status. See [Review and manage assets](/command-centre/visitor-management-powered-by-kenai/asset-management/manage-assets.md).


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://help.security.gallagher.com/command-centre/visitor-management-powered-by-kenai/asset-management/declare-assets.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.