Declare assets (visitor)

Visitors declare the items they're bringing on site at the kiosk during check-in. Reception or security can also capture an item against a visitor's record from the Guardian app or the dashboard if it wasn't declared on entry. Declaring an asset records what enters the site so it can be verified on exit.

Each asset carries a photo, a DESCRIPTION, an optional IDENTIFIER (such as a serial number, model number, or asset tag), and optional notes.

Declare assets at the kiosk

A visitor reaches the ASSET DECLARATION screen during kiosk check-in, after confirming their identity and choosing a host.

1

Open the asset step

Continue through check-in to the ASSET DECLARATION screen. It reads "Select or add assets you're bringing for this site visit". If you have nothing to bring, check I have no assets to declare and continue.

2

Add an asset

Tap + ADD NEW ASSET (or + ADD YOUR FIRST ASSET for the first one). Use TAKE PHOTO to capture the item, enter a DESCRIPTION, and add an IDENTIFIER (OPTIONAL) if you have one.

3

Add it to your list

Tap ADD TO MY ASSETS. The item appears under MY ASSETS, where you can edit or remove it. Repeat for each item you're bringing.

4

Declare your assets

Tap the declare button (for example DECLARE 1 ASSET) to submit your assets as part of check-in, then finish with COMPLETE.

Walkthrough: a visitor signing in at the kiosk and declaring an asset.

Note: if you've checked in before, you can recall previously captured assets instead of re-entering them.

Capture an asset from the Guardian app

Reception or security can add an item to a visitor's record while checking them in on the Guardian app, including items the visitor didn't declare at the kiosk.

1. Open the visitor's profile from the Visitor Log and tap the Assets In tile.

2. Tap Add Asset.

3. Take a photo, then confirm the Description and Identifier, and add any Notes.

4. Tap Add Asset to add the item to the check-in list.

After taking a photo, you can have an item description generated automatically rather than typing it.

Add an asset from the dashboard

You can also add an asset to a visitor's record from the dashboard's Visitor Log.

1. In the Visitor Log, click the Add assets cell on the visitor's row (or open their existing assets).

2. Click + Add Asset.

3. Add a photo (Take Photo or Choose File), then crop and Save it.

4. Enter a Description, Identifier, and Notes, and set the Status.

5. Click Submit to save the asset to the visitor's record.

Once an asset is on the record, reception and security verify it and track its status. See Review and manage assets.