What is Kenai?

Kenai is a cloud-based workplace access intelligence platform. It manages visitors and employees from invitation or directory entry through to the historical record, giving you a live operational view of who is expected, who is onsite, and how site-access workflows are being run.

You use Kenai to run a professional, secure, and measurable check-in operation across one site or many.

What is in the platform?

Visitor management

• Pre-register before arrival. Visitors complete NDAs, safety inductions, and parking bookings online, saving time at reception.

• Touchless check-in onsite. QR code or facial recognition at kiosks, with instant badge printing, for secure and effortless entry.

• Keep hosts in the loop. Automatic notifications via Email, SMS, WhatsApp, or Teams, so hosts can approve or deny instantly.

Employee management

• Always know who's in the building. Every arrival and departure is captured in a single log, giving you a real-time view of office presence.

• Give managers the insight they need. Managers can see team office hours, track return-to-work patterns, and export accurate timesheets instantly.

• Facilitate compliance processes. Evacuations, inductions, and asset management all build on the same employee record.

Evacuation management

• One unified presence log. Every entry point feeds into one log, so you see every visitor, employee, contractor, and vehicle onsite in real time.

• Alert everyone in seconds, on every channel. Start an evacuation with one click and notify people by Email, SMS, Teams, or WhatsApp, reaching every signed-in person onsite.

• Track who's safe and who needs help. As people check in safe or request assistance, responses update live in the dashboard.

Resource booking

• Keep every resource in one place. Desks, rooms, parking, and lockers, all managed in a single system with one log across sites and buildings.

• Turn bookings into instant access. Reserve a desk, parking bay, or locker, and access is provisioned automatically, synced in real time with Gallagher.

• See how space is really used. Track bookings against actual access events, so you know which resources are used and which sit empty.

Safety induction

• Complete inductions wherever it works best. Employees and visitors can complete training remotely during pre-registration, or onsite at kiosks and screening rooms.

• Ensure every induction is secure and valid. Facial or phone verification confirms identity, with no video skipping, version control, and automated expiry.

• Stay audit-ready at all times. All completions feed into a central log, giving managers team oversight, department tracking, and instant exports.

Asset declaration

• Remember assets for next time. Assets are saved to each visitor's or employee's profile for declaration on future visits.

• Monitor in and out. Security can track assets arriving and leaving with the Kenai Guardian App.

• Collect accurate evidence. Take asset photos, record notes, and verify IDs with the Kenai Guardian App.

How does Kenai work with Gallagher?

• Provision access before arrival. Automatically create cardholders and assign access groups for your visitors.

• Choose from a variety of credentials. Issue visitors Gallagher Mobile credentials ahead of time, link a card onsite, or use a facial biometric.

• Synchronise events. Onsite access events create Kenai logs for accurate monitoring of who is onsite.

• Disable access. Trigger access changes on events, such as an expired induction status on Kenai.

See the difference with Kenai

• Improve onsite check-in speed and process efficiency.

• Enhance your brand image and site experience.

• Speed up and improve audit reporting.

• Remove compliance risk with configurable process control.

• Keep everyone informed with automated notifications.

• Gain real-time visibility.

Where to go next

Create an invite