# Workflows – Legacy Module

{% hint style="info" %}
If you're creating a new workflow, refer to the [Workflow Builder](/command-centre/accessnow-user-guide/workflow-creation/creating-and-managing-workflows/workflow-management.md) instructions. The following instructions are only for editing workflows created with the legacy module.
{% endhint %}

Workflows, which were created using pre-prepared JSON files, can be found in the legacy **Workflows** module. This functionality is in the process of being replaced by the next-generation  [Workflow Builder](/command-centre/accessnow-user-guide/workflow-creation/creating-and-managing-workflows/workflow-management.md) and [Workflow Management](broken://pages/xqyTOLmKVQeoeiNcg3j5) modules.

Early adopters may still use the legacy Workflows module until it is deprecated. 

{% hint style="warning" %}
**Workflow Visibility:** Only workflows created in this module, along with those in **Published** status from the Workflow Builder, are visible in the legacy workflow management module.
{% endhint %}

<figure><img src="/files/jwNgoaZWyHT0Em1WVCwY" alt=""><figcaption></figcaption></figure>

The legacy Workflow module provides users with the following features:

* **Search**: Allows searching by workflow name.
* **Sort**: Sort the workflows by name, type, or enablement status by clicking the table headers.&#x20;
* **New Workflow** button: Enables the creation of new workflows using predefined JSON files.
* **Reset Order button**: Order number sets the display order for workflows on the Requests dashboard.  This button clears the assigned order numbers from all workflows.&#x20;

{% hint style="danger" %}
If no order is defined, workflows are displayed in a random order on the AccessNow **Make a Request** dashboard.
{% endhint %}

* Displays workflow attributes such as Name, Description, Type, Enabled, and Order. Refer to the [Editing Workflows](#editing-legacy-workflows) section below for more details.
* **Actions**:
  * Use the **Pencil** icon to **Edit** the workflow.&#x20;
  * Use the **Bin** icon to **Delete** the workflow.

## Editing a Workflow in the Legacy Workflows module

To modify a workflow configuration, use the **Edit** icon within the legacy **Workflows** module. This allows you to adjust the configuration by editing the JSON file as well as modify specific workflow attributes as needed. The attributes and fields you can edit include:&#x20;

* **Name:** Display name of the workflow e.g. in the Make a Request dashboard.
* **Enabled**: Checks if the workflow is available for use. Disabled workflows will not appear on the system dashboard (for User workflows) or dropdowns (for System workflows).&#x20;
* **Type**: Differentiates between user-triggered self-service workflows (**User** type) and system-triggered automated processes (**System** type).
* **Description:** Optional field that allows adding a descriptive workflow overview to improve future maintenance.
* **Definition**: Includes the JSON workflow definition.
* **Order**: Sets the display order for User type workflows on the **Make a Requests** dashboard. It does not apply to or affect the order of System-type workflows.&#x20;


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