# Publishing a Workflow Version

When you publish a workflow, it becomes available to AccessNow end users for making requests. In other words, publishing a workflow makes it visible in the **Make a Request** dashboard. For system-initiated workflows, publishing them makes the workflows accessible in the AccessNow configuration dropdown menus.

{% hint style="info" %}
A single workflow version can be published at a time. Once published, it **cannot** be [deleted](/command-centre/accessnow-user-guide/workflow-creation/creating-and-managing-workflows/workflow-management/deleting-or-disabling-a-workflow.md) or [edited](/command-centre/accessnow-user-guide/workflow-creation/creating-and-managing-workflows/workflow-management/editing-a-workflow-version.md). To make changes to a published workflow, first [Create a Copy](/command-centre/accessnow-user-guide/workflow-creation/creating-and-managing-workflows/workflow-management/workflow-version-management.md#creating-a-new-workflow-version). 
{% endhint %}

You can publish a workflow **from both the Workflow Builder module sidebar and the Workflow Editor screen** once you have completed your changes. Please note that publishing a workflow means you can no longer modify that version. 

To publish a workflow versions **from the Workflow Builder** module sidebar: 

{% stepper %}
{% step %}

### Go to Workflow Builder module 

Click on the Workflow Builder menu item.  
{% endstep %}

{% step %}

### Select a workflow record

It opens a sidebar with workflow details. 
{% endstep %}

{% step %}

### Under the Version History section Actions, select Publish

Choose the desired version of the workflow to publish in the **Version History** section. In the **Actions** column, click the **three dots** icon and select **Publish** from the menu. 

{% hint style="info" %}
It is recommended to [test the workflow ](/command-centre/accessnow-user-guide/workflow-creation/creating-and-managing-workflows/workflow-management/testing-a-workflow-version.md)before publishing.
{% endhint %}

This makes the workflow version available for end users in Make a Request dashboard. It also prevents further editing by putting the workflow in read-only mode. To make changes, you must [create a new version](/command-centre/accessnow-user-guide/workflow-creation/creating-and-managing-workflows/workflow-management/workflow-version-management.md#creating-a-new-workflow-version).

{% hint style="warning" %}
Publishing workflows with evaluation errors or those that do not meet specifications is not verified at the time of workflow publication. Therefore, it is crucial to thoroughly [test](/command-centre/accessnow-user-guide/workflow-creation/creating-and-managing-workflows/workflow-management/testing-a-workflow-version.md) the workflow before publishing.
{% endhint %}

<div data-with-frame="true"><figure><img src="/files/bZ3YbeaYPiUVcfPfTUVb" alt="" width="563"><figcaption></figcaption></figure></div>
{% endstep %}

{% step %}

### Alternatively, publish the workflow directly from the Workflow Editor  &#x20;

You can also publish the workflow directly from the **Workflow Editor window** after finalizing changes. Details on how to use it can be found in the instructions for [creating a new workflow](/command-centre/accessnow-user-guide/workflow-creation/creating-and-managing-workflows/workflow-management/creating-a-new-workflow.md) and in the [editing a workflow ](/command-centre/accessnow-user-guide/workflow-creation/creating-and-managing-workflows/workflow-management/editing-a-workflow-version.md)section.
{% endstep %}
{% endstepper %}

## **Controlling Published Workflow Visibility**&#x20;

Workflow visibility settings apply only to workflows that are already published. They determine which users can see and use the workflow in the **Make a Request** dashboard. This allows you to restrict workflow access to specific individuals. Please note that it's controlled on a per-individual basis.

### **How to Control Published Workflow Visibility**

In the **Workflow Management** module, under the **Visibility tab**, you can control workflow visibility.

* **General**: You can make the workflow visible to all users in the Make a Request dashboard by using the General visibility setting. To restrict access, use the **Exclude Users** option to prevent selected users from seeing it. Currently, there is no option to set visibility by user groups.

<div data-with-frame="true"><figure><img src="/files/fcNttRjd79J6gy6RAIZs" alt="" width="511"><figcaption></figcaption></figure></div>

* **Restricted:** Restricted visibility limits workflow access to only the selected users. Use the **Authorized Users** list to grant specific individuals access to the workflow in the Make a Request dashboard. Currently, there is no option to set visibility by user groups.

<div data-with-frame="true"><figure><img src="/files/bSZW9asghxyj8Ew1xLb5" alt="" width="563"><figcaption></figcaption></figure></div>


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