Approver Groups

Approver group members can review and approve or decline access or credential requests. Additionally, approvers can manage other approvers within their groups. Some examples of the approver groups include: Server Room Approvers, Lab Approvers etc.

Approver Group Privileges

• Approval and Rejection: Every member can approve and reject relevant requests.

• Manage Members: Members can add or remove other members of their Approver Group.

Difference between Approver and System Administration user groups

Approver Groups are managed and created in the same Groups module as the System Administration Groups. AccessNow user groups and Approver Groups are interchangeable, with one key difference: Approver Groups don't need a Role. A Role is required only if the group needs system administration privileges.

Unlike System Administration Group, the Approver Group does not require a system Role.

Creating a new Approver Group

To create a new Approver Group go the system Groups module:

1

Use the +Create Group button

Enter the group name and description.

2

Select Group members

Select Group members in the Membership section.

3

Group Email is optional

You can use the Group Email field to control who receives system notifications about the requests requiring review.

• With Group Email: All approval emails go to the specified group email address, not to individual members.

• Without Group Email: Approval emails are sent to each member of the group and the emails assigned to them in the system.

4

Role field is optional

The approver groups don't need any roles assigned. All aprover groups will have the approver privileges even with any role assigned.

5

Save the group

Group Management

To manage the groups go to the Groups module:

To edit a group, click on the group record, it opens the group in an edit mode.

To delete a group use the Bin button.